Detailed Settings per Level

Detailed settings are available to allow control over how your organization wants their schedule generated - allow specific days of the week, different start times per day, weekly counts, event durations, event days, and much more.

Automated Schedule Generation

Automatically assign your teams for all or part of your schedule based on your settings. You can generate specific months, levels, locations, times of day, days of week, etc. to ensure that the schedule is layered in efficiently and accurately

Complete Schedule Analysis

On Demand analysis of over 300 settings to confirm your schedule is accurate and complete before publication.

Available Events for Sale

Real-time access for managers and others to available events with your schedule. These events can be reserved and paid for by the requester and their schedule automatically updates.

Calendar View

Multiple calendar views to allow a visual review and editing of your schedule before publication, including entire teams, all events in one week, events for a location on a specific day or week.

Event Importing

Events can be imported using a spreadsheet. We also, as part of support, will help you convert your events from whatever format you receive from the facilities.

Level Pairing Setup

For sharing events between multiple teams, you can setup which levels can share with other levels to ensure matching of age, skill or other organization considerations.

SportsEngine Publication

Bulk and individual event publication to one-to-many teams over varied date ranges, event types, etc. to meet how your organization wants the schedule publicised

SportsEngine Reconciliation

Pull events directly from your team's SportsEngine calendars to verify usage or changes to their schedules after you've published the Master schedule.

Unlimited Locations

Avario can handle as many locations as your organization uses. The locations can be limited to specific teams, and can also be controlled based on team counts to ensure balance for your least desirable locations.

Different Location Configurations

You can specify your locations down to the specific levels to accommodate different field, court, or rink sizes, different configurations such as goal size or hoop height, lights/no lights, etc.

Event Cancellation

Manage the cancellation and rescheduling of events for weather or other conflicts from team notificatoin to publication to your website.

Purchasing Analysis and Guidance

Track details of events received against defined settings to ensure you have events in the right places before scheduling starts. If you have 20 teams, and have reserved 25 events, you're likely to be wasting money on the extra 5 events.

Tournament Management

Track details regarding tournaments that your teams attend, including location, dates, costs, contacts, hotels, etc. This information can be maintained by a board contact, the scheduler, or team managers as desired.

Blackout Dates

Detailed handling of blackouts from holiday date ranges, to specific hours within a day to ensure that your teams conflicts are accommodate to the extent that your organization desires,

Publication to Several Other Systems

Generate import files for several systems including Horizon, LeagueApps, RecTrac, Team Snap, Google, Arbiter, and SportsEngine. We are adding additional integration points regularly based on customer feedback, and have processes in place to reduce the likelihood that you have to enter your schedule into other systems.

Team Publication

Publish your schedule to teams via emailed spreadsheets or via your website to ensure accurate communication of the schedule to the appropriate coaches, managers, or coordinators.

Training & Support

You are never alone when it comes to scheduling, whether you have a question on using Avario or on scheduling in general, we are there to help

New Scheduler Transition

With the access to historical seasons, and the support provided by Avario, your transition to new schedulers is simplified.

Board Reporting

Reporting designed to provide your Board with details of the teams schedules compared to what was planned. Available real-time as the schedule is being created or at the end of the season for evaluation and future adjustments

Cloud-based

Your schedule is maintained in a cloud-based system that provides continuous backups and access from any web-based platform.

Multiple users

Web-based role-based access to allow different users from your board, managers, coaches, and coordinators to see their schedule as you need. This reduces the email traffic to respond to their requests.

Holidays

Track individual, custom holidays to ensure you are not scheduling or receiving events on holidays, such as Thanksgiving, Halloween, or even your entire Christmas holiday.

Location Reporting

Detailed reporting on locations used, counts per team, and total cost.

Reconciliation of Facility Events

If your events change from your facilities, complete an automated reconciliation against your system rather than reviewing the updated facility schedule one event at a time.

Recurring Events

Plan and schedule your consistent, recurring events to allow for planning out the season based on events available from the facility, but also ensuring that teams are receiving the appropriate number of games and practices.

Budgets tracking

Track your overall season budget to ensure you stay within Board approved finances

Governing Body Compliance

Compare your schedule against Govering Body recommendations for touches, season length, etc.

Invoice Generation

Generate invoices for your teams based on their specific event usage.

Locker Rooms or other Resources

Track and assign locker rooms or other resources per event

Payment Management

If you receive invoices for events from your facilities, track the reconcilation and payment of those invoices to ensure you are only be charged for the events you reserved.

Schedule Resets

You can clear out all or a portion of your schedule on demand to allow for validation of settings, but also reduce work if there are significant changes to teams, events, facilities, settings, etc.

Historical Season Access

Access to past seasons for comparison and reference in scheduling your current season, but also to understand cultural expectations in your organization.

Enhancements

System releases are completed every 3-4 weeks with enhancements based on customer feedback