Detailed Settings per Level

Detailed settings are available to allow control over how your organization wants their schedule generated - allow specific days of the week, different start times per day, weekly counts, event durations, event days, and much more.

Automated Schedule Generation

Automatically assign your teams for all or part of your schedule based on your settings. You can generate specific months, levels, locations, times of day, days of week, etc. to ensure that the schedule is layered in efficiently and accurately

Complete Schedule Analysis

On Demand analysis of over 300 settings to confirm your schedule is accurate and complete before publication.

Calendar View

Multiple calendar views to allow a visual review and editing of your schedule before publication, including entire teams, all events in one week, events for a location on a specific day or week.

Event Importing

Events can be imported using a spreadsheet. We also, as part of support, will help you convert your events from whatever format you receive from the facilities.

Level Pairing Setup

For sharing events between multiple teams, you can setup which levels can share with other levels to ensure matching of age, skill or other organization considerations.

SportsEngine Publication

Bulk and individual event publication to one-to-many teams over varied date ranges, event types, etc. to meet how your organization wants the schedule publicised

SportsEngine Reconciliation

Pull events directly from your team's SportsEngine calendars to verify usage or changes to their schedules after you've published the Master schedule.

Unlimited Locations

Avario can handle as many locations as your organization uses. The locations can be limited to specific teams, and can also be controlled based on team counts to ensure balance for your least desirable locations.

Different Location Configurations

You can specify your locations down to the specific levels to accommodate different field, court, or rink sizes, different configurations such as goal size or hoop height, lights/no lights, etc.

Event Cancellation

Manage the cancellation and rescheduling of events for weather or other conflicts from team notificatoin to publication to your website.

Capture Game Scores

Capture games scores and update your SportsEngine website directly based on input from your managers or coaches.

Game Change Management

Full game change submission, approval, and payment process to reduce the email traffic and confusion with changing games due to conflicts.

Tournament Management

Track details regarding tournaments that your teams attend, including location, dates, costs, contacts, hotels, etc. This information can be maintained by a board contact, the scheduler, or team managers as desired.

Blackout Dates

Detailed handling of blackouts from holiday date ranges, to specific hours within a day to ensure that your teams conflicts are accommodate to the extent that your organization desires,

Publication to Several Other Systems

Generate import files for several systems including Horizon, LeagueApps, RecTrac, Team Snap, Google, Arbiter, and SportsEngine. We are adding additional integration points regularly based on customer feedback, and have processes in place to reduce the likelihood that you have to enter your schedule into other systems.

Team Publication

Publish your schedule to teams via emailed spreadsheets or via your website to ensure accurate communication of the schedule to the appropriate coaches, managers, or coordinators.

Training & Support

You are never alone when it comes to scheduling, whether you have a question on using Avario or on scheduling in general, we are there to help

Cloud-based

Your schedule is maintained in a cloud-based system that provides continuous backups and access from any web-based platform.

Multiple users

Web-based role-based access to allow different users from your board, managers, coaches, and coordinators to see their schedule as you need. This reduces the email traffic to respond to their requests.

Holidays

Track individual, custom holidays to ensure you are not scheduling or receiving events on holidays, such as Thanksgiving, Halloween, or even your entire Christmas holiday.

Governing Body Compliance

Compare your schedule against Govering Body recommendations for touches, season length, etc.

Locker Rooms or other Resources

Track and assign locker rooms or other resources per event

Payment Management

If you receive invoices for events from your facilities, track the reconcilation and payment of those invoices to ensure you are only be charged for the events you reserved.

Schedule Resets

You can clear out all or a portion of your schedule on demand to allow for validation of settings, but also reduce work if there are significant changes to teams, events, facilities, settings, etc.

Historical Season Access

Access to past seasons for comparison and reference in scheduling your current season, but also to understand cultural expectations in your organization.

Enhancements

System releases are completed every 3-4 weeks with enhancements based on customer feedback